International Journal of Phonosurgery & Laryngology

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VOLUME 11 , ISSUE 1 ( January-June, 2021 ) > List of Articles

Original Article

Organizing a Webinar during a Viral Pandemic

Gauri M Kapre, Frederik G Dikkers

Keywords : Course organization, COVID-19 infection, Laryngology, Organizing committee, Webinar

Citation Information : Kapre GM, Dikkers FG. Organizing a Webinar during a Viral Pandemic. Int J Phonosurg Laryngol 2021; 11 (1):1-4.

DOI: 10.5005/jp-journals-10023-1193

License: CC BY-NC 4.0

Published Online: 18-08-2021

Copyright Statement:  Copyright © 2021; The Author(s).


Aims and objectives: The coronavirus disease-2019 (COVID-19) pandemic has changed lives and caused great loss and hardship to many people around the world. Not wanting to break the chain of our annual Phonosurgery Workshop, the decision was taken to plunge into the virtual world. This article aims to share the challenges faced by the organizing committee and the advantages (some unexpected) and limitations of this academic venture, which may encourage and possibly guide our colleagues in hosting their own meetings. Materials and methods: Several major decisions were taken: (1) create a 1-day event instead of the usual 3 days; (2) include a maximum number of invited faculty from abroad; (3) select very specific areas of interest; (4) employ a professional online communications group; (5) broadcast prerecorded presentations; (6) include a live Q and A session immediately following each lecture; (7) incorporate audience polling, e-posters, e-crossword, e-stalls, and live chat communication. Results: The average number of delegates increased from 197 to 1071 delegates. The number of international delegates was much higher. Since no “physical” space for the delegates was needed, the number of registrations did not need to be restricted. Conclusion: The decisions described above had a positive impact on the number of registrations, without hampering the quality of the course. The experience of hosting this webinar has encouraged the organizing committee to consider a hybrid meeting in the year 2021 with both physical and virtual attendance.

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  1. Dikkers FG, Bernal-Sprekelsen M, Klussmann JP, et al. ELS live surgery: a developing story. Eur Arch Otorhinolaryngol 2019;276(3):897–899. DOI: 10.1007/s00405-018-05278-4.
  2. Dikkers FG, Klussmann JP, Bernal-Sprekelsen M, et al. Live surgery broadcast: who is benefiting? Eur Arch Otorhinolaryngol 2016;273(6):1331–1333. DOI: 10.1007/s00405-016-3977-6.
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