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VOLUME 11 , ISSUE 1 ( January-June, 2021 ) > List of Articles
Gauri M Kapre, Frederik G Dikkers
Keywords : Course organization, COVID-19 infection, Laryngology, Organizing committee, Webinar
Citation Information : Kapre GM, Dikkers FG. Organizing a Webinar during a Viral Pandemic. Int J Phonosurg Laryngol 2021; 11 (1):1-4.
License: CC BY-NC 4.0
Published Online: 18-08-2021
Copyright Statement: Copyright © 2021; The Author(s).
Aims and objectives: The coronavirus disease-2019 (COVID-19) pandemic has changed lives and caused great loss and hardship to many people around the world. Not wanting to break the chain of our annual Phonosurgery Workshop, the decision was taken to plunge into the virtual world. This article aims to share the challenges faced by the organizing committee and the advantages (some unexpected) and limitations of this academic venture, which may encourage and possibly guide our colleagues in hosting their own meetings. Materials and methods: Several major decisions were taken: (1) create a 1-day event instead of the usual 3 days; (2) include a maximum number of invited faculty from abroad; (3) select very specific areas of interest; (4) employ a professional online communications group; (5) broadcast prerecorded presentations; (6) include a live Q and A session immediately following each lecture; (7) incorporate audience polling, e-posters, e-crossword, e-stalls, and live chat communication. Results: The average number of delegates increased from 197 to 1071 delegates. The number of international delegates was much higher. Since no “physical” space for the delegates was needed, the number of registrations did not need to be restricted. Conclusion: The decisions described above had a positive impact on the number of registrations, without hampering the quality of the course. The experience of hosting this webinar has encouraged the organizing committee to consider a hybrid meeting in the year 2021 with both physical and virtual attendance.